2011/2012 Registration Procedures

Registration Procedures 2011-2012

In the interest of streamlining team sign up and making it easier on team managers and captains to register their team - we have changed our procedures. We heard a lot of feedback that it was too time consuming and difficult for the team manager to have to have everyone's contact info, date of birth, etc.. on hand in order to properly register the team online. Additionally, we had a lot of feedback that the system of team deposits and team fees wasn't very user friendly - and made it hard on the coaches, managers and captains to try to collect from everyone, and hard on us to try to get everyone out on the field and playing in the first weeks of the session. Thanks for all the great feedback that helped us shape the new system, it's going to be the smoothest and best year yet at Apex Sports Zone!

The Details:

We will no longer have a "team fee" associated with a team's entry - each player/family will register and pay individually and be rostered to their team.
Advance registration for players will be through the website at our registration page - and online, "on time" registration will be the least expensive way to register. Any registrations (online or paper) received after the session's due date and paper registrations received any time will have an extra fee.
Payment for each registrant must be received prior to their participation in any Apex league. If a team has players with an outstanding balance - the team may participate but the players may not until the balance is cleared.
A minimum roster size will be enforced - details of the minimum will be noted on each league's regsitration info. A team who wants to have fewer players than the minimum on their roster may do so by paying a fee equal to the registration cost of the #of players below the minimum. (for example, roster minimum = 10 players, team wants to carry only 8, registration cost for the league = $70 - below minimum penalty = 2x70 = $140)
Once a team name is entered for any division, the first player registration fee that we receive for that team will be considered the "deposit" and is non-refundable. After a team is listed on the official schedule, no refunds can be given for registered players.

Read on for a step by step registration guide and frequenly asked questions!

Step by step guide for registration:

Team Captains, Coaches or Managers - (Whoever is responsible for the team) will add the team to the registration list. The best way to do this is online through our registration page. Simply choose the correct league and select the button for "I am registering my entire team - Add your team (captains)". Complete the rest of the information making sure to enter an accurate e-mail address and phone number. Hit submit!
Captains Coaches or Managers will give the team name to their players - and everyone registers themself/their child for the team! The best way to do this is through our registration page. Simply choose the correct league and select the button for "I am registering for a team - Register for your team!" Your team's name will be available in the drop down menu for the league, select it and then enter your contact and payment information making sure to enter an accurate e-mail address and phone number. *** Team captains, coaches and managers who are also a player on the team or who have a child on the team need to remember this step for the participating player!***
Individual Registrants should choose "I am an individual registering - Sign up as an individual". Complete the rest of the contact and payment information making sure to enter an accurate e-mail address and phone number. We will handle individual registrants accoring to our normal policies - 1. Form an Apex Sports Zone house team. 2. Attempt to add individuals to team's who need players if there are not enough for a house team. 3. Look for an appropriate team placement on an older or more competitive division than the one selected. 4. Provide refunds for any individual registrants we are unable to place.

Frequently Asked Questions:

Why is the policy being changed?

The registration and payment process was cumbersome and often confusing for those who wanted to register a team. We want to take that burden off the folks who do the hard work of getting a team together. We wanted to make it smoother and easier for our athletes and their families to get past the details and on to the good stuff, playing! Easier on everyone = more fun for everyone!

Can I still register with a paper form?

Yes, but it's not the best method. If they must, players may still register with a paper form and pay with a check or cash at the time of registration (there is an extra fee for paper registrations). Since the first week of games often has our staff answering a lot of questions, we STRONGLY encourage doing this IN ADVANCE of the start of the session - a player who has not paid and completed a waiver may not participate in any on field activities, no exceptions, and we would hate for you to miss the start of your game!

Can I submit my team name without going online?

Yes, but it's not the best method. Captains, coaches or managers can contact Apex via e-mail at This e-mail address is being protected from spambots. You need JavaScript enabled to view it noting the league they want to enter and the team name - and we will add your group to the list. Please note that the online registration page is the fastest method - your team name will be added to the list as soon as you submit!

Can I still register my whole team in advance and pay for the whole team in advance myself?

Yes. You can submit paper registration forms/waivers for each participant and pay each player's balance in advance. However, since there is no longer a "team fee" your payment will be based on the number of players you anticipate. if you add a player at a later time that player will need to submit payment with their registration.